Defining The Role, Duties and Responsibilities of Chiefs of Divisions in the Departments and Agencies of the Government and Regularizing their Appointments

Case Overview and Summary

Summary of Presidential Decree No. 988

Role and Responsibilities of Chiefs of Divisions
- Chiefs of Divisions occupy pivotal positions in the governmental hierarchy, linking top management and rank-and-file employees. (Preamble)
- Chiefs of Divisions oversee the performance of employees. (Preamble)
- Chiefs of Divisions translate policies, plans, and programs into action. (Preamble)
- Chiefs of Divisions are career officials appointed based on competence, qualifications, and potential. (Preamble)

Definition of "Chief of Division" (Section 1)
- Refers to the incumbent of a position in the second level of the career civil service.
- Responsible for overseeing the work of an organizational unit charged with a major and specialized activity.

Appointment and Nomenclature (Section 2)
- Chiefs of Division shall be appointed to positions whose nomenclature reflects the required expertise.
- Such positions shall be specifically referred to as "Chief of Division" positions.

Responsibilities of Chiefs of Division (Section 3)
- Accomplishment of goals and objectives of their organizational unit.
- Planning, programming, and distribution of work.
- Motivation, training, and development of employees.
- Review and evaluation of employee performance.
- Maintenance of morale and discipline among employees.
- Development of a cooperative and well-coordinated workforce.
- Coordination and cooperation with other organizational units within the department or agency.

Guidelines and Accountability (Section 4)
- Chiefs of Division shall perform their functions in accordance with guidelines, policies, and standards set by higher supervisors and laws.
- Chiefs of Division shall be responsible and accountable to their higher supervisors.

Action Program and Performance Evaluation (Section 5)
- Chiefs of Division shall submit a semi-annual action program for their division, based on broad policy guidelines.
- The action program shall be arrived at in consultation with employees.
- The accomplishments of the action program shall form the basis for evaluating the performance of the division, the Chief of Division, and the employees.

Selection and Training (Section 6)
- The Civil Service Commission shall establish a sound comprehensive method for selecting Chiefs of Division.
- Departments and agencies shall provide thorough and continuous training to Chiefs of Division and prospective Chiefs on obligations and techniques of good supervision.

Repealing and Modifying Inconsistent Laws (Section 7)
- Any law or decree inconsistent with this Decree is hereby repealed or modified accordingly.

Effectivity (Section 8)
- This Decree shall take effect immediately.